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For Advisors

New for 2017-18

  • ENGR 60 is back as an online-only offering. ENGR 60 will fulfill the ENGR Fundamentals requirement.
  • Math Placement Exam: Starting with enrollment for Autumn 2016, the Math department will require students to take a placement diagnostic as a prerequisite to enroll in any of the introductory Math courses 19 through 51. Students who have already taken a Math course at Stanford do not need to take the placement diagnostic (and it is not required for enrollment in courses above Math 51).
  • MATH 41 and 42 is no longer offered. Instead, there will be additional offerings of 19/20/21 (see Math chart) and placement recommendation so that students do not repeat material or have to guess at the correct level. This may present some issues in 4-year plans because of pre- and co-requisites for taking the Physics 40 courses, especially since PHYSICS 41 is only offered winter quarter. (PHYSICS 41 has prerequisites of high school physics or PHYSICS 19, and MATH 41 or 20 or 51 or CME 100 or equivalent. Minimum co-requisite: MATH 42 or 21 or 51 or CME 100).
  • AP Calculus: The AB calculus exam will now count for fewer units than the BC. See the current AP table on page 50 or on the AP Credit page of the UGHB website.
  • BIO Core has been replaced; see Science chart on Approved Courses page for new numbering
  • TiS Course Rule: Any course used to fulfill the Technology in Society requirement must be on the School of Engineering approved list the year it is taken.

Encouraged Courses

  • CME 100 Series: These courses are now accepted even by the MS&E program, which used to prefer the MATH 50 series. Note that  CME 100 and CME 102 are now offered every quarter (including summer for 102).
  • CME 192 for MATLAB: This 1-unit courses teach MATLAB for students not taking CME 100. CME192 is a 4-week course offered every quarter.

Who Signs These Registrar Forms:

All those listed below need to be signed in 135 Huang, NOT by advisor or department: For the RO forms #2-5 listed below, OSA needs to review the student’s Program Sheet (PS). Send student to 135 Huang with the following:

--Final, completed, and signed program sheet original (it will be returned to the major department with notations indicating completion/status of all requirements, so please send the original, not a copy, if possible

--A current unofficial transcript

1- Multiple-Major and Major-Minor (no PS check necessary): Certifies that plan of study meets all requirements for the major(s) and any minor(s) with no duplication of core requirements.

2- Graduation Quarter (PS & transcript): Intended primarily for UGs in their terminal quarter who have completed all course work and degree requirements, and who are not using Stanford resources.

3- 13th Quarter (& Financial Aid form, if applicable) (PS & transcript): UGs who have completed at least 12 full-time quarters may petition to register for 13th Quarter registration status at a reduced tuition rate for their final quarter (must register for at least 8 units & must apply to graduate in the quarter which they submit a 13th quarter petition.

4- Last Units Out of Residence (PS & transcript): For undergraduates who wish to take their final (up to) 15 units out of residence to complete degree requirements

5- Permit to Attend for Services Only (PS & transcript): Undergraduates in their terminal quarter who are completing an honors thesis or clearing incompletes and require registered student status may petition, on a one-time basis, for PSO registration status.

Not New but Still Useful

The first six chapters explain SoE policies and procedures of importance to the student; for example, a list of Frosh/Soph seminars (pg 6-7), the many overseas study opportunities (Chap 3), how to petition (pgs 47-50), SoE policy on use of AP credits (pg 50), a new discussion of the options available in math and science courses and sequences (starting on pg 37), and details on each SoE major (Chap 6)

An undergraduate may choose to follow the requirements in any Handbook published from his or her date of entry at Stanford; past editions and Excel forms of program sheets and 4-year plans can also be found on other pages of this site.

If you have any suggestions about the handbook, or about any way we can improve the quality of undergraduate advising, please get in touch with me.

Cordially, Tom Kenny
Senior Associate Dean of Student Affairs

Chapter 11. Information for Advisors

Advising within the School of Engineering varies somewhat depending upon the category of student involved. Engineering advisors are typically assisting graduate students, undergraduates who have declared their major, and undeclared undergraduates who have indicated a preliminary academic interest in engineering. This Handbook deals only with undergraduates.

Advising of undergraduates can occur on many levels. Most of the questions that advisees will bring to you relate to specific requirements for an engineering degree at Stanford. This Handbook for Undergraduate Engineering Programs is meant to serve both you and your advisees as the source of most of the answers to such questions. Further clarifications on curricula can be obtained from the Office of Student Affairs in 135 Huang, 723-5984.

There is, of course, no manual to turn to for the most valuable information that you will be able to impart to your advisees, which is based on your knowledge, wisdom, and personal experiences. The individual counseling of your students on matters of personal concern to them is probably the most valuable function that you will perform.

At times, you may feel the need to refer the student to any of a variety of support services offered by the School and University, including: Undergraduate Advising and Research (UAR), the Center for Teaching and Learning (CTL), Engineering Diversity Programs (135 Huang), the Career Development Center (CDC), Counseling and Psychological Services (CAPS), Vaden Health Center, the Bechtel International Center, the University Ombudsperson, and the Dean of Students. Undergraduate Advising and Research also provides resources and general information.

Advisors are strongly encouraged to make themselves available on a regular basis to their advisees, but in particular it is essential that each advisor schedule a liberal number of office hours during registration periods. During these registration periods, students frequently need to be able to stop by to obtain necessary signatures and advice. Your indulgence in these sometimes-unscheduled visits is greatly appreciated by the students as they go about their rush of activities.

To advise pre-major students, Undergraduate Advising and Research (UAR) assigns each new freshman and transfer student a Pre-Major Advisor and an Academic Director. Pre-Major Advisors are Stanford faculty and staff who volunteer to advise up to six incoming freshmen from the time they arrive at Stanford until the time they declare their major (typically during the sophomore year). UAR asks only that Pre-Major Advisors do what they already do best as scholars, teachers, and/or higher education administrators: inspire students to embrace the next four years of their life with the full depth of their curiosity. Although Pre-Major Advisors are encouraged to engage a student across his or her full range of interests, they are not required to know the specifics of majors that lie well outside of their own expertise. In such instances, Pre-Major Advisors may either consult with the student’s Academic Director or refer the student directly to the Academic Director.

The Academic Director serves as UAR’s representative in every residence that houses undergraduate students. To accomplish such far-reaching support, nearly all Academic Directors serve multiple residences, with an office located in a residence that is geographically proximate to the residences they serve. Each Academic Director can advise on Stanford’s undergraduate curriculum, research and public service opportunities, academic rules and regulations, and other campus resources. Academic Directors are available five days per week to discuss logistics, course selection, majors, units, overseas studies, transfer credit, and academic standing with undergraduate students.

UAR also has Academic Advisors for Student-Athletes who work specifically with student athletes, particularly regarding the strict NCAA compliance guidelines to which all student athletes must adhere. UAR Advisors in Sweet Hall provide general advising for all class years and special advising for pre-professional planning such as the health professions (e.g., medicine) and law.

Major Advising in Engineering: For advisees who declare your department as their major, one of your principal administrative responsibilities is the approval of their Program Sheet. This document is usually submitted twice, once when they declare and again during their senior year as they prepare to graduate. You must certify that their course work meets the degree requirements established by your own department and by the School of Engineering. As mentioned in this Handbook, deviations within the category of Engineering Depth must be approved by a student's advisor – including approval of courses transferred from another institution. Your approval of such variances is indicated by initialing and dating the entry on the Program Sheet.

Checklist for Advising Undergraduate Engineering Students

When Student Declares a Major

  • Review Program Sheet (PS), ensuring it includes required courses and units as stated in UGHB PS samples (given in Chapter 5, Program Descriptions and Requirements for Engineering Majors; a student may use a Program Sheet from any year they are enrolled at Stanford)
  • Inform student of how and when to use the Petition process (to deviate from Depth or SoE requirements; to transfer course credit for units taken outside of Stanford – see UGHB, Chapter 4 for details)
  • Advise student that they must come back for a final review of their PS and to obtain an advisor (and in some cases departmental) signature two quarters before they expect to graduate.

To Prepare Student for Graduation

Review Program Sheet, looking for the following:

  • Check that all required Depth courses have been taken OR will be taken Senior year OR the student has deviation/transfer petitions approved by the advisor/department in their file
  • Check that minimum unit totals required by the department, as stated on their chosen Program Sheet, have been met for Math, Science, TIS, WIM, Fundamentals, and Depth.
  • If you have a Math/Sci/Fund/TIS class that you require for your major, please check progress toward completion since students rarely come into OSA to check their progress unless specifically petitioning to transfer credit or deviate. Example: An ME student should be told s/he has not fulfilled their TIS requirement for ME unless the STS or other course they have chosen is one approved specifically for ME majors (see Chapter 3, Fig. 3-3). This select list is specific to the ME major and should be drawn to the attention of the student by the department.
  • Check that an approved Writing in the Major (WIM) course has been/will be completed (see Program Sheet footnotes for appropriate course[s])
  • ABET-accredited majors: Make sure that the advisee will meet the required 68 units of Engineering depth, not including writing or professional courses (see 2011-12 program sheet footnotes for details)
  • Please DO NOT sign a Program Sheet without ensuring that all Depth and ABET requirements have or will be met by the student’s final quarter.